Terms and Conditions
Welcome to Positive Focus. By using our platform, you agree to the following terms and conditions, which outline the relationship between Positive Focus, photographers, and charities. These terms ensure a clear understanding of roles, responsibilities, and compliance with legal standards, including GDPR.
1. About Positive Focus
Positive Focus is a platform connecting photographers with UK charities to create impactful imagery. We act as a facilitator, providing a space for collaboration, but do not manage or oversee individual projects.
2. For Photographers
Volunteer Basis
All work undertaken by photographers through Positive Focus is voluntary and unpaid.
Training Requirement
Photographers must complete Positive Focus’s training course before accessing charity project listings.
Copyright and Usage Rights
• Photographers retain the copyright of their images unless otherwise agreed with the charity.
• Charities receive usage rights for agreed purposes, such as campaigns or social media.
• Positive Focus is not liable for disputes over image usage; these must be resolved directly between photographers and charities.
Insurance
Photographers are responsible for their own insurance, including public liability and equipment coverage.
Ethical Conduct
Photographers must act professionally and ethically, respecting the dignity and privacy of all individuals they photograph, particularly vulnerable subjects.
3. For Charities
Free Access
Charities can join Positive Focus and access photography services at no cost.
Project Posting
Charities must provide clear, accurate briefs when posting photography needs.
Copyright and Usage Rights
• Charities agree to use photos solely for the purposes agreed upon with the photographer.
• Any additional usage must be discussed and approved by the photographer.
Responsibility for Collaboration
Positive Focus facilitates connections but does not manage individual projects. Charities and photographers must independently agree on timelines, deliverables, and expectations.
4. Data Protection (GDPR Compliance)
Privacy Policy
• Positive Focus collects, uses, and stores personal data from photographers and charities solely for the purpose of operating the platform.
• Data collected includes names, email addresses, location details, and project information.
• Full details are available in our Privacy Policy (below)
Consent
By signing up, users consent to Positive Focus storing and using their data for communication, application review, and project coordination.
Data Rights
Users have the right to:
• Access, correct, or delete their data.
• Withdraw consent at any time.
• File complaints with the relevant data protection authority.
Cookies Policy
Positive Focus uses cookies for website functionality and analytics. Non-essential cookies require user consent, as outlined in our Cookies Policy (below).
5. Relationship Between Positive Focus, Photographers, and Charities
Facilitator Role
Positive Focus connects photographers and charities but does not act as an employer, contractor, or legal representative for either party.
No Guarantees
Positive Focus does not guarantee the availability of photographers, quality of work, or project outcomes.
Dispute Resolution
Any disputes between photographers and charities must be resolved directly by the parties involved. Positive Focus does not mediate disputes.
6. Code of Conduct
All users of Positive Focus must act respectfully and professionally. Offensive, discriminatory, or inappropriate behaviour will not be tolerated.
7. Termination of Membership
Positive Focus reserves the right to suspend or terminate access for any user who breaches these terms, behaves unethically, or fails to comply with GDPR standards.
8. Liability Disclaimer
Positive Focus is not liable for any losses, damages, or disputes arising from collaborations between photographers and charities. Users assume full responsibility for their activities on the platform.
For any questions or further clarification about these terms, please contact us.
By continuing to use Positive Focus, you agree to these terms and conditions. Thank you for being part of our mission to create impactful change through photography.
Privacy Policy for Positive Focus
Effective Date: 1st December 2024
At Positive Focus, your privacy is important to us. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with our platform. We are committed to complying with GDPR and other applicable data protection regulations.
1. Who We Are
Positive Focus is a platform connecting photographers and charities for meaningful collaboration. If you have any questions about this Privacy Policy, you can contact us at:
Email: [email protected]
Website: www.positivefocus.org.uk
2. What Data We Collect
We may collect the following types of personal data:
For Photographers:
• Name
• Email address
• Location (city/region)
• Portfolio links or uploaded samples
• Photography experience and training details
For Charities:
• Charity name
• Contact person’s name
• Email address
• Charity registration number (if applicable)
• Description of charity activities and photography needs
For All Users:
• IP address and browsing behaviour on our website
• Any additional information you provide via forms or direct communication
3. How We Use Your Data
We use your data to:
• Process and review applications for photographers and charities.
• Connect photographers with charities for projects.
• Provide updates about platform activity, training, and new opportunities.
• Improve our website and services through analytics.
• Communicate with users regarding their account or project activities.
4. Legal Basis for Processing
We process your data based on the following lawful grounds:
• Consent: When you sign up and provide your data, you consent to its use for the purposes outlined.
• Contractual Obligations: To facilitate connections and manage your participation in Positive Focus.
• Legitimate Interests: To improve our platform and maintain communication with our users.
5. Data Sharing
We only share your data with:
• Other registered users, such as photographers or charities, to facilitate projects.
• Trusted third-party service providers (e.g., web hosting, email services) to operate our platform.
We do not sell or rent your personal data to any third parties.
6. Data Retention
We retain your personal data for as long as necessary to:
• Fulfil the purposes for which it was collected.
• Comply with legal or regulatory requirements.
If you request to delete your data, we will remove it unless we are legally required to retain it.
7. Your Rights
Under GDPR, you have the following rights:
• Access Your Data: Request a copy of the data we hold about you.
• Rectify Your Data: Correct any inaccurate or incomplete information.
• Delete Your Data: Request that we erase your personal data.
• Restrict Processing: Limit the way we use your data in certain circumstances.
• Data Portability: Request to transfer your data to another service.
• Withdraw Consent: At any time, for data processed based on your consent.
To exercise these rights, please contact us.
8. Cookies
We use cookies to enhance your browsing experience and analyse website usage. Non-essential cookies require user consent, which can be managed through your browser settings or our Cookies Policy.
9. Data Security
We take appropriate measures to protect your personal data, including encryption, secure servers, and regular system monitoring. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.
10. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the revised effective date.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact us:
Email: [email protected]
Address: 4 Geldof Road, York, YO32 9JT.
Cookie Policy for Positive Focus
Effective Date: 1st December 2024.
At Positive Focus, we use cookies to improve your experience on our website and ensure its functionality. This Cookie Policy explains what cookies are, how we use them, and how you can manage your preferences.
1. What Are Cookies?
Cookies are small text files that are stored on your device (computer, smartphone, tablet) when you visit a website. They help websites remember your preferences, provide functionality, and gather analytics to improve services.
2. How We Use Cookies
Positive Focus uses cookies for the following purposes:
• Essential Cookies:
These cookies are necessary for the website to function properly. They enable core features like navigation and secure access to user accounts.
• Performance and Analytics Cookies:
These cookies collect anonymous data about how visitors use our website, such as which pages are visited most often. This helps us improve the website’s performance and user experience.
• Functional Cookies:
These cookies remember your preferences (like language or region) to enhance your experience.
• Marketing Cookies:
We may use cookies to track visitor behaviour and deliver relevant advertisements. This helps us improve engagement and tailor our messaging to your interests.
3. Cookies We Use
Here is a summary of the types of cookies we may use:
Cookie Type Purpose Duration
Essential Cookies Enable site functionality Session-only
Analytics Cookies Collect anonymous usage data Persistent
Functional Cookies Store user preferences Persistent
Marketing Cookies Track engagement for advertising purposes Persistent
4. Managing Your Cookie Preferences
You can manage or disable cookies in the following ways:
1. Website Cookie Banner:
When you visit our website, you can adjust your cookie preferences through the cookie banner or settings.
2. Browser Settings:
Most web browsers allow you to control cookies through their settings. You can block or delete cookies by adjusting your browser preferences.
3. Opt-Out Tools:
For targeted advertising cookies, you can opt out through tools like Your Online Choices or Network Advertising Initiative.
Please note that disabling cookies may affect the functionality of our website and limit some features.
5. Third-Party Cookies
We may use third-party services, such as Google Analytics, which set their own cookies to collect data about website usage. These cookies are subject to the third party’s cookie policies.
• Google Analytics: Tracks user behaviour to help us improve website performance. For more information, visit Google’s Cookie Policy.
6. Updates to This Policy
We may update this Cookie Policy to reflect changes in our practices or legal requirements. Any updates will be posted on this page with the revised effective date.
7. Contact Us
If you have any questions about this Cookie Policy or how we use cookies, please contact us:
Email: [email protected]
Website: www.positivefocus.org.uk
